The Earnings & payouts screen shows what every affiliate has earned and what you owe them. WEMASY prepares the payouts each month. You send the money yourself, by bank transfer or another method, and then mark the payout as paid. No money moves through WEMASY.
Read the commission ledger
At the top you see four totals:
- Accrued: commission recorded but not payable yet.
- Payable: commission ready to be paid.
- Paid: commission you marked as paid.
- Revoked: commission taken back, for example after a refund.
The Commission ledger lists every line with its Period, Amount, Rate, Commission and Status. Use the All statuses filter to see one status.
Pay your affiliates
Payouts are prepared each month. An affiliate whose balance is below the Payout minimum (€) of the program is held, and the balance carries over to the next month. You can also prepare the payouts yourself.
- Open the product switcher and select Affiliate System.
- Click Earnings & payouts in the menu.
- Click Run monthly payout under Payout management if the payouts are not there yet.
- Click Export CSV to download the list for your bank.
- Send each affiliate the amount from their payout, using the IBAN from their payout details.
- Enter the Payment reference of your transfer on the payout.
- Click Mark paid.
The affiliate gets an email that the payout was paid. To undo a payout before you pay it, click Cancel. The commissions go back to the affiliate's open balance and are paid with the next payout.
Self billing invoices
Every payout gets a self billing invoice: you issue it on behalf of the affiliate, and your business is the customer on it. VAT follows EU rules. Affiliates see their invoices on their dashboard page, and you open one with Invoice on the payout.
Set your details once:
- Go to Invoice details on the Earnings & payouts screen.
- Fill in Company name, Country (2 letters) and Address.
- Fill in your VAT number and Chamber of Commerce number.
- Choose an Invoice number prefix.
- Click Save.
Affiliates fill in their own name, address, VAT number and IBAN under Payout details on their dashboard page. See Add affiliates and tracking links.
Tip: Approve open conversions and identity checks before you pay. A payout can wait for an identity check when your program asks for one. See Approve conversions and identity checks.
Frequently asked questions
Are payouts sent automatically?
No. WEMASY prepares the payouts, but you always send the money yourself and then click Mark paid.
What happens if I refund an order after a payout?
The commission on that order is taken back. The amount is deducted from the affiliate's next payout.
Why is an affiliate missing from the payout?
Their balance is probably below the payout minimum of the program, or their identity check is not approved yet. The balance carries over to the next month.